Vela is an AI‑driven scheduling assistant that automates meeting coordination for professional teams. By reading participants’ calendars, handling timezone conversions, negotiating availability, and sending confirmations via email, SMS, or WhatsApp, it eliminates back‑and‑forth threads and prevents double‑bookings. The service is offered on a subscription basis, charging organizations for the volume of meetings managed, and delivers measurable time savings by reducing manual scheduling effort.
Funding
Funding not disclosed
Founders
Product
Problem
Coordinating meetings via email, SMS, or messaging apps requires manual back‑and‑forth, time‑zone calculations, and constant monitoring for calendar conflicts, consuming valuable time for professionals who need to focus on core work.
Solution
Vela is an AI‑powered scheduling assistant that automates the entire meeting‑booking workflow across email, SMS, WhatsApp, Slack, Teams, and phone threads. By parsing natural‑language requests, Vela reads participants’ calendars, computes optimal time slots across multiple time zones, and proposes real‑time availability. It handles negotiation, sends confirmations, and updates calendar invites without human intervention. If a conflict arises or a participant needs to reschedule, Vela re‑coordinates all parties and issues updated invites automatically. The platform delivers a unified, end‑to‑end scheduling experience that reduces administrative overhead and frees professionals to concentrate on revenue‑generating activities.
Target Audience
The primary users are professional service teams—such as lawyers, consultants, sales and business development reps, and enterprise account managers—who schedule frequent multi‑party meetings and need a reliable, hands‑off coordination tool.
Features
- Natural‑language processing engine that interprets scheduling intents from email, SMS, WhatsApp, Slack, and Teams messages.
- Bi‑directional calendar synchronization with Google Calendar, Outlook, and other iCal‑compatible systems for real‑time availability tracking.
- Automated time‑zone conversion and multi‑participant availability optimization to propose conflict‑free slots.
- Continuous conflict detection and instant rescheduling workflow that updates all attendees and calendar entries automatically.
- Secure, encrypted communication channel for all scheduling data, compliant with industry privacy standards.
- RESTful API and webhook support for integration with CRM, ERP, and custom workflow tools.
- Dashboard analytics showing time saved, meeting volume, and coordination efficiency metrics.