TonneTrace provides an AI‑driven background agent that automatically extracts data from UK waste transfer notes, hazardous consignment notes and scrap metal logs, validates it against DEFRA 2026 Digital Waste Tracking rules, and pushes compliant records directly into accounting systems such as Xero, Sage or QuickBooks. The solution eliminates manual data entry, generates instant invoices, and produces audit‑ready compliance reports for waste transfer stations, recycling facilities and related yards.
Funding
Funding not disclosed
Founders
Product
Problem
UK waste transfer stations and specialist yards must manually extract data from paper Waste Transfer Notes, Hazardous Consignment Notes, and scrap metal logs to meet DEFRA’s 2026 Digital Waste Tracking mandate. This manual process is time‑consuming, error‑prone, and creates compliance risk during Environment Agency audits.
Solution
TonneTrace offers an AI‑driven background agent that continuously monitors incoming waste documents, extracts key fields such as waste codes, tonnage, carrier details, and EWC codes, and validates them against the latest DEFRA rules. Validated records are automatically pushed into accounting platforms like Xero, Sage, and QuickBooks, generating instant invoices and monthly audit‑ready compliance reports. The system operates 24/7 without requiring staff interaction, ensuring that every weighbridge ticket is captured, compliant, and reflected in financial systems in seconds.
Target Audience
Primary customers are UK waste transfer stations, material recovery facilities, hazardous waste processors, scrap metal and WEEE yards, and related operators who need to automate waste documentation and maintain DEFRA compliance.
Features
- AI extraction of handwritten and printed data from WTNs, HWCNs, and scrap metal ID logs with high accuracy
- Real‑time validation against DEFRA 2026 Digital Waste Tracking regulations and automatic staging for the government portal
- Seamless integration with Xero, Sage 50, Sage 200, and QuickBooks for instant invoice creation
- Continuous background agent tailored to each yard’s hardware and ledger codes, running without user intervention
- Automated generation of immutable audit trails and regulator‑ready reports for Environment Agency inspections
- Support for multiple waste operation types, including WTS, MRFs, hazardous facilities, scrap metal and WEEE yards, and aggregate suppliers