Smartbase provides an AI‑driven platform that converts scanned purchase orders into ERP‑ready data using customizable business rules, automating up to 90% of manual order‑entry work.
Funding
Funding not disclosed
Founders
Product
Problem
Companies that process large volumes of purchase orders often rely on manual data entry, which is time‑consuming, error‑prone, and costly. For organizations subject to ITAR, CMMC, or DFARS regulations, securing the order‑entry workflow adds additional complexity.
Solution
Smartbase offers an AI‑driven platform that ingests scanned purchase orders and transforms them into ERP‑ready data using configurable business rules. The system integrates with major ERP solutions and can automatically generate and print travel documents directly from the ERP. By automating up to 90 % of manual order‑entry tasks, Smartbase reduces processing time and labor costs while maintaining compliance. The entire AI pipeline runs inside a dedicated U.S.–hosted enclave that is FedRAMP‑certified, meeting stringent security requirements for defense and regulated industries.
Target Audience
Primary customers are manufacturers, defense contractors, and other enterprises that handle high volumes of purchase orders and require secure, compliant order‑entry processes.
Features
- AI engine that extracts line‑item data from scanned, unstructured purchase orders
- Customizable rule engine to map extracted data to specific ERP fields and workflows
- Seamless bi‑directional integration with leading ERP systems for automatic data import and travel‑document generation
- Option to auto‑print traveler documents directly from the ERP after order processing
- FedRAMP‑compliant, U.S.–hosted enclave supporting ITAR, CMMC, and DFARS security standards
- Scalable architecture designed for high‑volume shop‑floor environments