Signivo is a cloud-based platform for centrally managing email signatures across Google Workspace and Microsoft 365. It syncs employee directory data automatically, applies approved templates, and updates signatures in real time without requiring any employee action. The service is EU-hosted, GDPR-compliant, and starts at €1 per user per month.
Funding
Funding not disclosed
Founders
Product
Problem
Companies struggle to maintain consistent, up-to-date email signatures across their workforce. Manual signature management creates a heavy IT ticket load for onboarding, offboarding, role changes, and campaign banner updates, while employees often use unauthorized signature generators or edit HTML directly, leading to brand inconsistency and outdated contact information.
Solution
Signivo provides centralized email signature management for Google Workspace and Microsoft 365. An administrator connects the company directory once, and Signivo automatically pulls employee details such as name, role, and location. The platform offers a library of professionally designed templates that can be customized with brand colors, fonts, and logos through a no-code visual editor. Signatures are deployed and updated in real time across all devices, with role changes and new hires syncing automatically. The system supports segmenting signatures by region, deal stage, or product line, and allows central control over campaign banners and legal disclaimers. Signivo operates with minimal data access, processing only the employee fields needed for signatures, and is fully GDPR-compliant with EU hosting.
Target Audience
Primary customers are small and medium-sized businesses using Google Workspace or Microsoft 365 that want to eliminate manual email signature management and maintain brand consistency across their organization.
Features
- Directory sync with Google Workspace and Microsoft 365 that automatically pulls employee details without manual data entry
- Real-time signature updates across all devices, covering new hires, role changes, and offboarding automatically
- No-code drag-and-drop editor with a library of professionally designed templates for brand customization
- Centralized control over campaign banners, legal disclaimers, and support/CSAT links without chasing individual employees
- Segmentation of signatures by region, deal stage, or product line with role-based access control and least-privilege permissions
- Governance and auditability features with defined roles, controlled changes, and predictable rollouts
- Minimal data access by design—only name, role, and contact details are processed; no access to email content, files, calendar, or contacts
- EU-hosted infrastructure in Germany with GDPR compliance and a data processing agreement for processor roles