PurchaseFlow is an AI-native operating platform for multi-site organizations in food service, education, construction, and healthcare, unifying purchasing, expenses, inventory, finance, and operational compliance. The platform automates ordering, goods receipt, invoice matching, and procurement approvals, with an AI agent that monitors live stock levels, catches price anomalies, and flags spend risks before they become costly. It integrates with ERP systems like Xero, Sage, NetSuite, and Dynamics to provide real-time, auditable spend visibility across every site.
Funding
Funding not disclosed
Founders
Product
Problem
Multi-site organizations in sectors like food service, education, and healthcare juggle fragmented purchasing processes across spreadsheets, inboxes, and point tools, leading to costly inefficiencies. An estimated 1 in 8 invoices contains errors, and up to 20% of spend leaks through off-contract purchasing, over-ordering, and missed price anomalies. This fragmentation creates a heavy month-end reconciliation burden and limits financial visibility for finance and operations teams.
Solution
PurchaseFlow provides an AI-native operating platform that connects ordering, suppliers, expenses, inventory, invoices, income, and operational compliance into one unified system across every site. The platform's AI agent continuously watches orders, deliveries, and invoices, proactively catching exceptions before they impact the bottom line. It automates routine procurement tasks, such as generating suggested orders based on usage patterns and lead times, verifying deliveries in real time, and matching invoices against purchase orders. The system flags price discrepancies, enforces budget-aware approvals, and provides live spend dashboards, enabling teams to act on issues like a price anomaly before a credit note becomes a manual follow-up. By integrating with existing ERPs, PurchaseFlow replaces manual rekeying and gives finance teams a single, auditable source of truth.
Target Audience
Primary customers are finance, operations, and procurement teams in multi-site businesses, including food service groups, academy trusts and universities, construction firms, and healthcare providers that need centralized control over purchasing and spend.
Features
- AI demand model trained on site-specific usage data, factoring in season, day, events, and budgets to propose accurate, budget-aware orders
- Multi-supplier basket creation in a single flow, with lines split intelligently across suppliers while respecting their ordering windows
- Smart swap recommendations that suggest lower-cost or lower-carbon alternatives when they meet the specification
- Predictive inventory pars (min/max/reorder levels) updated continuously from real usage, with lead-time-aware ordering and supplier reliability scoring
- Real-time goods receipt verification via mobile GRN flow, with all items validated against the PO before invoice matching
- Automated three-quote enforcement, multi-level approval chains, and budget-aware approval checks applied against live committed spend
- Open API and integrations with Xero, Sage, NetSuite, and Dynamics, enabling seamless data flow without rekeying
- Full audit trail of every suggestion, override, and approval, with academic-year budgeting and framework-aware purchasing for education customers