Mileage Book is a SaaS platform that digitises employee mileage, expense, and time tracking while managing corporate vehicle fleets. It integrates with ERP, payroll and project‑management systems, offering automated approval workflows, tax‑compliant checks and real‑time analytics to reduce manual effort and improve audit readiness.
Funding
Funding not disclosed
Founders
Product
Problem
Companies often struggle with manual, fragmented processes for tracking employee mileage, expense claims, time entries, and corporate vehicle fleets, leading to high administrative overhead and risk of non‑compliance with tax regulations.
Solution
Mileage Book provides a single SaaS platform that digitises and automates the recording, approval, and reporting of employee travel, expenses, and working hours while also managing corporate vehicle and equipment fleets. The system integrates with ERP, payroll, project‑management, and identity‑management tools to ensure seamless data flow across existing enterprise applications. Automated approval workflows, built‑in compliance checks for tax rules such as the 60‑day rule, and real‑time dashboards reduce manual effort and improve audit readiness. Users can capture trips, upload receipts, and log time from any device, with the data centrally stored and instantly available for accounting and reporting.
Target Audience
Primary customers are mid‑size to large enterprises that operate corporate vehicle fleets and need to manage employee travel, expense reimbursement, and time tracking, such as logistics firms, field service providers, and project‑based organizations.
Features
- Unified web‑based interface for mileage logging, expense claim submission, time tracking, and fleet administration.
- Configurable approval workflows that route entries to designated managers and enforce tax‑compliant documentation.
- Pre‑built integrations with ERP, payroll, project‑management, Active Directory/Microsoft Entra ID, banking, and leasing systems for automatic data exchange.
- Mobile‑optimized entry forms and receipt capture (including Mastercard and AirPlus matching) to streamline on‑the‑go reporting.
- Fleet management tools for vehicle allocation, usage tracking, asset management, and incident reporting.
- Real‑time analytics and reporting dashboards with export options for accounting and audit purposes.
- Role‑based access control and secure data handling to protect sensitive employee and financial information.