Kiaro is an all-in-one operating system for freelancers and independent consultants, combining time tracking, client management, invoicing, and payments in a single app. Its AI command bar drafts proposals, generates invoices, and sends payment links, while a branded client portal lets customers track projects, review contracts, and pay from their inbox. Kiaro also monitors retainer hours against monthly caps, automatically invoicing overages at agreed rates.
Funding
Funding not disclosed
Founders
Product
Problem
Freelancers and independent consultants often juggle multiple disconnected tools for time tracking, project management, proposals, invoicing, and payments, leading to administrative overhead and lost billable hours. This fragmented workflow forces them to spend significant time on manual data entry and month-end reconciliation instead of focusing on client work.
Solution
Kiaro consolidates the entire client workflow into a single, integrated application, eliminating the need for integrations or copy-paste between tools. The platform includes a built-in AI command bar that drafts proposals, generates invoices, and sends payment links, while a branded client portal allows customers to track projects, download deliverables, review proposals, view contracts, and pay invoices via a magic link without creating an account. Kiaro also automates retainer management by tracking hours against monthly caps and automatically pricing overages on the same invoice, with real-time alerts when a retainer is pacing over its ceiling.
Target Audience
Primary customers are freelancers, independent consultants, and small studios (2-25 members) who need a unified platform to manage clients, track time, and handle billing without switching between multiple tools.
Features
- AI command bar that drafts proposals, generates invoices, and sends payment links using models like Haiku (free tier) and Sonnet (paid tiers)
- Branded client portal with magic-link access, allowing clients to track projects, download deliverables, review proposals, view contracts, and pay invoices
- Automated retainer tracking with live hour-burn monitoring, overage pricing at agreed rates, and mid-period scope alerts
- Self-drafting invoices on billing day, supporting both advance and arrears billing
- Xero accounting sync for financial management
- Team features including roles and permissions, shared clients, team inbox with comments and mentions, timesheet submit/approve, and utilization reports