Kiaro
Kiaro is an all-in-one operating system for freelancers and independent consultants, replacing separate time tracking, project management, invoicing, and client management tools with a single integrated platform. Its AI command bar drafts proposals, generates invoices, and sends payment links, while a branded client portal lets clients track projects, download deliverables, and pay via a magic link without an account. The platform also automates retainer management, tracking hours against monthly caps and automatically pricing overages on the same invoice.
- Enterprise Software
- Artificial Intelligence
- AI Agents
- Software Only
Funding
Founders
Founder details are not available yet.
Product
Problem
Freelancers and independent consultants often juggle multiple disconnected tools for time tracking, project management, proposals, invoicing, and payments, leading to administrative overhead and lost billable hours. This fragmented workflow forces them to spend significant time on manual data entry and month-end reconciliation instead of focusing on client work.
Solution
Kiaro consolidates the entire client workflow into a single, integrated application, eliminating the need for integrations or copy-paste between tools. The platform includes a built-in AI command bar that drafts proposals, generates invoices, and sends payment links, while a branded client portal allows customers to track projects, download deliverables, review proposals, view contracts, and pay invoices via a magic link without creating an account. Kiaro also automates retainer management by tracking hours against monthly caps and automatically pricing overages on the same invoice, with real-time alerts when a retainer is pacing over its ceiling. The AI command bar supports plain-English interactions, with reads running instantly and writes staged as plans for user approval before execution.
Target Audience
Primary customers are freelancers, independent consultants, and small studios (2-25 members) who need a unified platform to manage clients, track time, and handle billing without switching between multiple tools.
Features
- AI command bar that drafts proposals, generates invoices, and sends payment links using models like Haiku (free tier) and Sonnet (paid tiers)
- Branded client portal with magic-link access, allowing clients to track projects, download deliverables, review proposals, view contracts, and pay invoices
- Automated retainer tracking with live hour-burn monitoring, overage pricing at agreed rates, and mid-period scope alerts
- Self-drafting invoices on billing day, supporting both advance and arrears billing
- Xero accounting sync for financial management on Solo and Team plans
- Team features including roles and permissions, shared clients, team inbox with comments and mentions, timesheet submit/approve, and utilization reports
- Contract storage with AI risk analysis, severity rating, missing-clause gaps, and plain-English checklists
- AI meeting summarization that extracts action items and converts them into tracked tasks
- Knowledge base with AI auto-capture pulling lessons from completed work
- Reports on effective hourly rate, money leaks, unbilled time, and time allocation by client