Instalvo
Instalvo provides integrated management software for Belgian HVAC and plumbing installation companies, unifying quotes, maintenance contracts, scheduling, field work orders, certificates, and Peppol invoicing in a single workflow. The platform includes an offline-capable iOS and Android app for technicians, with readings automatically flowing into pre-filled certificates. It is built specifically for Belgian regulations, including maintenance certificates, VAT regimes, and Peppol e-invoicing compliance ahead of the January 2026 mandate.
- Software Only
Funding
Founders
Founder details are not available yet.
Product
Problem
Heating, heat pump, and air conditioning installation companies in Belgium typically manage their operations across multiple disconnected tools, including spreadsheets, paper agendas, phone calls, scanned forms, and separate accounting packages. This fragmentation forces administrative staff and technicians to re-enter data repeatedly, increases errors, and makes it difficult to track installations, maintenance contracts, and compliance documentation.
Solution
Instalvo provides an integrated management platform that unifies quotes, maintenance contracts, scheduling, work orders, certificates, and Peppol invoicing into a single workflow. The product is built around a chain of interconnected steps, from site and installation records through to contract management, planning, field work, certificate generation, and invoicing, with data carried forward automatically between steps. Technicians use a dedicated iOS and Android app for their daily routes, checklists, readings, materials, photos, and signatures, with full offline functionality for working in areas without connectivity. The platform is designed specifically for Belgian regulations, handling maintenance certificates, VAT regimes, legal mentions, and Peppol e-invoicing requirements ahead of the January 2026 mandate.
Target Audience
Primary customers are HVAC and plumbing installation companies established in Belgium with between four and thirty people, including at least two field technicians and a real service base with contracts and recurring visits.
Features
- Unified workflow spanning quotes, maintenance contracts, planning, work orders, certificates, and invoicing with no duplicate data entry
- Maintenance engine that tracks sites, installations, serial numbers, full device history, contract frequency, price, notice period, and indexation
- Mobile app for iOS and Android with offline mode, enabling technicians to see routes, complete checklists, record readings, capture photos, obtain signatures, and sync when connectivity returns
- Certificate generation pre-filled from technician readings and signed with the technician's licence number
- Peppol e-invoicing built in from day one, compliant with the Belgian January 2026 requirement
- Automatic invoicing in one click from a work order or generated directly from contract terms
- Role-based access for owner, admin, technician, and accountant, with interface in English, French, and Dutch and per-customer language settings
- Planning view with drag-and-drop scheduling, confirmation emails, and day-before reminders