HeadBox provides an AI‑driven platform that centralises venue sourcing, supplier procurement, accommodation booking, and end‑to‑end event management for corporate meetings and large‑scale events. By scanning a global inventory of over 100,000 curated venues and offering interactive proposals with 3D tours, the system delivers curated options in minutes, while real‑time dashboards give spend visibility, carbon tracking, and compliance reporting to optimise budgets and governance.
Funding
$3.9M raised to dateRaised to date based on public sources. This may differ from the amount the company actually raised and is based only on what is publicly available on the internet.
1OSFounders
Product
Problem
Corporate meeting and event planners often spend excessive time and money sourcing suitable venues, coordinating suppliers, managing accommodations, and tracking spend across global locations, while lacking real‑time visibility and compliance control.
Solution
HeadBox offers an AI‑driven platform that centralises venue sourcing, supplier procurement, accommodation booking, and end‑to‑end event management in a single cloud‑based workspace. The system scans a global inventory of 100 k+ curated venues and matches them to event requirements within minutes, while human experts refine the selections. Interactive, shareable proposals with 3D tours and pre‑negotiated contracts streamline approval and booking, reducing manual email threads. Real‑time dashboards provide spend visibility, carbon‑tracking, and compliance reporting, enabling teams to optimise budgets, meet sustainability goals, and maintain governance across all events worldwide.
Target Audience
HeadBox serves corporate meeting and event teams, strategic meetings management programmes, and procurement departments of large enterprises that require global event execution and spend control.
Features
- AI‑powered venue matching that delivers curated options in minutes from a database of 100 k+ unique spaces worldwide
- Interactive proposals with 3D virtual tours, side‑by‑side comparison, and one‑click booking
- Integrated supplier sourcing and accommodation coordination with pre‑negotiated rates and standardised contracts
- End‑to‑end event management team acting as an extension of the client’s staff for planning, execution, and post‑event reconciliation
- Real‑time spend visibility, carbon‑emission tracking, and compliance dashboards consolidating data across teams and regions
- Automated invoicing, consolidated monthly billing, and contract management to eliminate legal friction
- Cost‑saving analytics that negotiate up to 20 % savings on venue and supplier contracts