Groupbook
Groupbook is an all-in-one team administration platform for youth sports clubs, combining travel booking, payments, waivers, scheduling, and communication into a single dashboard. Its team-trained AI assistants automate hotel matching, itinerary building, parent messaging, and form collection, saving coaches and team parents 17–28 hours weekly. The platform also enables tournament organizers to earn commissions on hotel bookings through its network of 30,000+ sports-friendly properties.
- Artificial Intelligence
- AI Agents
- Commerce & Shopping
- Logistics & Supply Chain
- Software Only
- Sports Technology
Funding
Founders
Product
Problem
Youth sports coaches and team parents spend countless hours on administrative tasks like coordinating travel, collecting waivers and payments, managing schedules, and answering repetitive parent questions. This administrative burden—often handled through scattered spreadsheets, emails, and phone calls—takes time away from coaching and player development, leading to burnout and inefficiency.
Solution
Groupbook provides a unified platform that consolidates travel booking, team communication, scheduling, forms, and payment tracking into one workflow. Its team-trained AI assistants—Roadie AI, Broadcaster AI, and Scheduler AI—automate hotel matching, itinerary building, parent updates, and form reminders, learning each organization's preferences over time. The platform also includes a hotel booking engine with negotiated group rates and commission tracking, allowing teams and tournament organizers to earn revenue from room bookings. A 24/7 AI assistant answers parent questions with context from the club's actual workflows, while concierge support handles complex issues like hotel block disruptions.
Target Audience
Primary users are youth sports coaches, team parents, club administrators, and tournament organizers who manage travel, paperwork, and communication for teams and multi-team events.
Features
- Team-trained AI that learns club preferences, answers parent questions 24/7, and coordinates travel, communication, and scheduling tasks
- Roadie AI hotel matching with side-by-side bid comparisons, auto-generated booking links, and real-time room pickup tracking
- Broadcaster AI segmented messaging across email and text with auto-nudges for unopened updates and full send logs
- Scheduler AI with color-coded, self-updating itineraries that sync across calendars and shareable via save, print, or subscribe
- Centralized forms and registration dashboard with due dates, automatic reminder cadences, and searchable document storage
- Payment tracking with one-click reminders, hotel commission earnings tracking, and a family-facing view of dues and balances
- Tournament housing platform with customizable event pages, hotel offer approval workflows, and commission rates of 10–15% with 90% retained by the organization