HireScribe
HireScribe is a desktop application that records, transcribes, and summarizes candidate interviews entirely on the recruiter's own laptop, eliminating the need for cloud-based meeting bots. It generates structured, ATS-ready writeups with speaker diarization and exports to major applicant tracking systems, all while ensuring candidate audio never leaves the device. The tool is designed for recruiters who prioritize privacy, compliance, and being fully present during conversations.
- Artificial Intelligence
- HR Technology
- Software Only
Funding
Founders
Product
Problem
Recruiters struggle to take detailed notes during interviews while staying engaged, often splitting their attention and missing key nuances. Cloud-based meeting bots that join calls raise privacy concerns, create compliance burdens, and can make candidates uncomfortable, while transcription data stored on third-party servers exposes firms to legal and reputational risk.
Solution
HireScribe is a local-first desktop application that records, transcribes, and summarizes candidate interviews entirely on the recruiter's own machine. It uses on-device AI models like Faster-Whisper or MLX Whisper for transcription and pyannote for speaker diarization, with summaries generated via llama.cpp and a Qwen GGUF model. The app produces structured, ATS-ready writeups that can be exported directly to Bullhorn, Greenhouse, or Lever, and includes a built-in consent gate that logs when a candidate agrees to be recorded. No audio ever leaves the laptop, and the tool works offline after setup, making it a privacy-preserving alternative to cloud-based notetakers.
Target Audience
Primary customers are recruiters at boutique staffing firms, RPO providers, and solo executive search practices who need a privacy-compliant, local note-taking tool for candidate interviews.
Features
- Fully local recording, transcription, and summarization with no cloud upload or third-party processing
- Speaker diarization via pyannote to distinguish who said what during the interview
- Eleven built-in interview templates for structured, ATS-ready writeups
- One-click exports designed for Bullhorn, Greenhouse, and Lever applicant tracking systems
- Built-in consent gate that prompts the recruiter to inform the candidate and logs the timestamp of agreement
- Works offline after initial setup, with recordings and summaries stored locally on the recruiter's disk
- Available for macOS (Apple Silicon) and Windows 10/11, with a one-time $79 Pro license for unlimited AI summaries