Event Planner Pro
Event Planner Pro provides purpose-built software for corporate event planners, replacing fragmented spreadsheets and documents with a unified platform. The solution offers a structured event spec, a multi-room agenda grid, and detailed run-of-show documents for every agenda item. It enables planners to centralize event information MATERIAL, including contracts, clients, vendors, and color-coded activities, in one accessible, shareable home.
- Enterprise Software
- Software Only
Funding
Founders
Product
Problem
Corporate event planners often rely on a disjointed patchwork of spreadsheets, Word documents, and email chains to manage complex, multi-room events. These tools were never designed for this job, forcing planners to recreate documents, search across multiple tabs, and struggle to maintain a single source of truth. This fragmented workflow hampers efficiency and increases the risk of miscommunication.
Solution
Event Planner Pro is a purpose-built corporate event planning platform that consolidates core planning tasks into one home. It replaces the traditional Word doc or spreadsheet with a structured Event Spec that is shareable and connects to the rest of the event's data. The platform offers a horizontal, color-coded agenda grid for multi-room and multi-day events, ensuring all activities are visible and navigable in one view. Each agenda item includes its own detailed, horizontally-scannable run of show with customizable columns and automatic duration calculation, allowing for distribution as branded PDFs.
Target Audience
The primary users are corporate event planners who need to manage complex, multi-room events and seek a more efficient alternative to spreadsheets and document-based workflows.
Features
- Event Spec centralizes planning narrative with customizable sections, file uploads for contracts and floor plans, and a consolidated view of clients and vendors
- Color-coded multi-room agenda grid with custom legends and full multi-day support
- Dedicated run of show per agenda item with visible start, end, duration, and responsibility fields
- Customizable data fields for audio, visual, lighting, notes, and other event production details
- Automatic duration calculation and branded PDF download for stakeholder distribution
- Shareable run-of-show documents that allow clients to view and check off their own responsibilities