Event Planner Pro
Event Planner Pro is a purpose-built corporate event planning platform that consolidates event specs, multi-room agendas, run-of-show documents, and checklists into a single home. It replaces fragmented spreadsheet and document workflows with a color-coded horizontal agenda grid, per-item run-of-show views with automatic duration calculation, and branded PDF distribution for stakeholders.
- Events
- Software Only
- Enterprise Software
Funding
Founders
Founder details are not available yet.
Product
Problem
Corporate event planners often rely on a disjointed patchwork of spreadsheets, Word documents, and email chains to manage complex, multi-room events. These tools were never designed for this job, forcing planners to recreate documents, search across multiple tabs, and struggle to maintain a single source of truth. This fragmented workflow hampers efficiency and increases the risk of miscommunication.
Solution
Event Planner Pro is a purpose-built corporate event planning platform that consolidates core planning tasks into one home. It replaces the traditional Word doc or spreadsheet with a structured Event Spec that is shareable and connects to the rest of the event's data. The platform offers a horizontal, color-coded agenda grid for multi-room and multi-day events, ensuring all activities are visible and navigable in one view. Each agenda item includes its own detailed, horizontally-scannable run of show with customizable columns and automatic duration calculation, allowing for distribution as branded PDFs. Clients can be given access to their run-of-show documents so they can view and check off their own responsibilities.
Target Audience
The primary users are corporate event planners who manage complex, multi-room and multi-day events and need an efficient alternative to spreadsheets and document-based workflows.
Features
- Event Spec centralizes planning narrative with fully customizable sections, file uploads for contracts and floor plans, and a consolidated view of clients and vendors
- Color-coded multi-room agenda grid with custom legend and full multi-day support, with all days visible and navigable in one view
- Dedicated run of show per agenda item with Start, End, Duration, Activity, and Responsibility visible in one row
- Unlimited custom columns for Audio, Visual, Lighting, Notes, or any other event production details
- Automatic duration calculation as the planner builds the run of show
- Branded PDF download for distribution to stakeholders with one click, plus client-shareable documents with check-off capability
- Checklist feature organized by time horizon (12 months out, 6 months out, day of) with task assignment and an all-tasks dashboard across all events
- Vendor Rolodex for managing vendor contacts and details