EV Decision Compass provides UK fleet managers with a compliance package that audits current EV mileage reimbursement practices, creates a split-rate model aligned with HMRC's Advisory Electricity Rates, and supplies a formal compliance statement and audit‑proof documentation. The solution includes an AER calculator, implementation checklist, and expert review to help finance and payroll teams reduce reimbursement overspend and meet regulatory requirements within days.
Funding
Funding not disclosed
Founders
Product
Problem
UK fleet managers must apply HMRC’s split Advisory Electricity Rates (7p/mile for home charging and 14p/mile for public charging) for EV mileage reimbursements, but many still use a single flat rate, creating reimbursement errors, non‑compliance, and exposure to audit risk.
Solution
EV Decision Compass offers a ready‑to‑use AER Compliance Pack that delivers a fleet‑specific audit, a custom split‑rate reimbursement model, and a formal compliance statement within three business days. The package includes a CFO‑ready framework, an AER calculator, and an implementation checklist, enabling payroll and audit teams to meet HMRC requirements quickly. By aligning reimbursement policy with the official rates, fleets typically reduce overspend by 10–15% and gain audit‑proof documentation for HMRC inspections. Ongoing access to the EVDC AER Calculator supports continuous monitoring and data‑led planning. An expert review call ensures the model is correctly integrated into existing payroll processes.
Target Audience
Primary customers are finance, payroll, and operations teams within UK companies that manage electric vehicle fleets of up to 200 vehicles.
Features
- Fleet‑specific reimbursement audit and HMRC compliance gap analysis
- Custom AER model with verified 7p/mile (home) and 14p/mile (public) inputs
- Formal compliance statement for payroll, internal audit, and HMRC inspections
- Expert review call plus implementation checklist to streamline rollout
- Access to an online AER calculator for ongoing mileage tracking and savings benchmarking
- Documentation package that provides audit‑proof evidence of policy compliance