Estana is a SaaS platform for SME recruitment agencies that unifies candidate management, client communication, interview scheduling, and analytics in a single interface. It syncs email and calendar tools, offers visual kanban and spreadsheet editing, and uses AI to rank candidates, helping recruiters streamline workflows and focus on placements.
Funding
Funding not disclosed
Founders
Product
Problem
SME recruitment agencies often juggle multiple disconnected tools—email, job portals, messaging apps, spreadsheets, and calendars—leading to fragmented workflows, lost context, and time‑consuming admin tasks that distract recruiters from making placement decisions.
Solution
Estana offers a unified SaaS platform that consolidates candidate management, client coordination, communications, interview scheduling, and analytics into a single interface. The system preserves context across the entire recruitment lifecycle, automatically syncing emails, calendars, and data entries while providing visual kanban pipelines and spreadsheet‑style editing. Integrated AI features rank candidates, parse resumes, and suggest matches, helping recruiters focus on selecting the right candidates for client interviews. Real‑time dashboards and role‑based access give managers visibility into pipeline health and team performance, while built‑in integrations with Gmail, Outlook, and Google Calendar eliminate the need for manual data transfers. The platform’s modular design supports custom pipelines, client portals, and public job listings, streamlining end‑to‑end agency operations.
Target Audience
Estana is designed for small to medium‑size recruitment agencies and their recruiters, managers, and external freelancers who need an integrated tool to manage mandates, candidates, and client interactions.
Features
- Visual kanban pipelines with drag‑and‑drop stages and full stage‑history tracking
- Spreadsheet‑style data entry with 55+ configurable columns, inline editing, and resume auto‑parsing
- Unified communication hub integrating Gmail/Outlook with threaded email logs and templates
- Calendar sync and automated interview scheduling with reminders for all participants
- AI stack ranking engine that scores candidates on skills, experience, availability, and location with per‑candidate reasoning
- Analytics suite offering time‑to‑hire metrics, pipeline health dashboards, and custom report builder
- Role‑based access control with six permission tiers and audit logs for secure team collaboration
- Public job portal and embeddable widget for direct candidate applications without accounts