Deputy automates the shipment, posting, and paperwork processes for food import and distribution companies while keeping every transaction under human control. It integrates with existing ERP and accounting systems such as QuickBooks, NetSuite, and SAP, using a three‑stage draft‑review‑execute workflow that logs approvals, timestamps, and provides a full audit trail for compliance and auditability.
Funding
Funding not disclosed
Founders
Product
Problem
Food import and distribution companies must manually reconcile shipment documents, allocate landed costs, and post entries to multiple ERP and accounting systems, a process that is time‑consuming, error‑prone, and difficult to audit.
Solution
Deputy automates the end‑to‑end workflow for inbound shipments, posting, and paperwork while preserving human oversight. It ingests commercial invoices, packing lists, and bills of lading, cross‑checks each line against purchase orders, and calculates duties, brokerage, and drayage costs. The platform then drafts journal entries for ERP systems such as QuickBooks, NetSuite, SAP, or EDI feeds, and presents them for review. A named approver validates the draft via the app or email, with the approval timestamp and identity recorded. Only after approval does Deputy execute the write to the accounting system, ensuring every transaction is traceable, auditable, and reversible.
Target Audience
Deputy is aimed at operational teams and finance departments of food importers, distributors, and logistics providers that need to automate shipment processing while maintaining strict audit and compliance controls.
Features
- Automated ingestion and validation of shipment documents (invoice, packing list, bill of lading) against purchase orders
- Configurable rule engine (“Blueprint”) for payment terms, fee schedules, routing guides, and cost drivers
- Three‑stage gated workflow: Draft assembly, human review with recorded approver, and controlled execution
- Seamless integration with QuickBooks, NetSuite, SAP, SPS Commerce, EDI X12, and Excel for posting landed costs and inventory capitalization
- Full audit trail with source document linkage, timestamps, and user attribution for every ledger entry
- Enterprise‑grade security: per‑client data isolation, AES‑256 encryption at rest, TLS 1.3 in transit, SOC 2 Type II and ISO 27001 compliance
- Server‑side AI model calls for rule execution, with zero data retention and managed secret storage