CocoScout is an all-in-one management platform built specifically for live entertainment production, replacing the patchwork of spreadsheets, e-signature tools, and payroll systems producers typically juggle. It centralizes casting, scheduling, contracts, payouts, and staff scheduling in one place, with multi-show casting tables and role-based collaboration. The platform is free for producers to start and free forever for performers and staff.
Funding
Funding not disclosed
Founders
Product
Problem
Live entertainment producers rely on a patchwork of generic tools like spreadsheets, e-signature platforms, and separate payroll services that were never designed for the unique workflows of live production. This fragmented approach creates tangled tabs, disjointed auditions, and inefficient payroll management for cast, crew, and contractors.
Solution
CocoScout provides a unified platform purpose-built for live entertainment production, integrating casting, scheduling, contracts, payroll, and financial tracking in one place. Producers can define roles, build talent pools, manage multi-show casting tables on a visual board, and handle auditions with built-in review and voting. The platform also handles payouts and splits directly to bank accounts, automates e-sign contracts, and offers scheduling and shift management for staff. Messaging and document sharing keep cast and crew aligned, while reporting tools surface revenue, payouts, and participation at a glance.
Target Audience
The primary users are live entertainment producers, production managers, and venue operators who need to coordinate casting, scheduling, payroll, and financials for shows, events, and classes. The platform also serves performers and staff who participate in productions and receive payouts.
Features
- Multi-show casting tables that display every role across all shows on one visual board
- Audition intake, review, and voting system that eliminates the need for Google Forms
- Automated payouts and splits that pay performers and contractors straight to their bank accounts
- Built-in contracts and e-signature workflow for drafting, sending, and signing booking agreements
- Program and schedule management covering shows, rehearsals, meetings, courses, and classes with registration
- Financial tracking per show and production, plus reporting on revenue, payouts, and participation
- Integrated messaging and contacts directory for reaching cast and crew in one place
- Staff scheduling and shift management for building weekly calendars and assigning personnel