Clinicminds provides a cloud‑based practice management platform for aesthetic clinics and MedSpas that integrates online booking, video consultations, electronic medical records and a built‑in CRM. Its AI‑driven scribe, Quinn, converts consultation speech into structured EMR entries, while the system enforces HIPAA, GDPR and PIPEDA compliance and offers real‑time analytics and API access.
Funding
Funding not disclosed
Founders
Product
Problem
Aesthetic clinics and MedSpas often manage patient intake, treatment documentation, scheduling, and regulatory compliance with disparate tools or manual processes, leading to time‑consuming record keeping, missed appointments, and risk of non‑compliance with HIPAA, GDPR, and PIPEDA.
Solution
Clinicminds delivers a cloud‑based practice and patient management platform built specifically for medical aesthetic providers. The system unifies online booking, video consultation, electronic medical records, and a built‑in customer relationship manager into a single workflow. An AI‑driven assistant, Quinn, listens to in‑person and virtual consultations and automatically generates structured clinical notes, eliminating manual transcription. The platform enforces privacy and security standards, supports multiple languages and brand customization, and offers real‑time analytics and API access so clinics can monitor revenue, treatment performance, and patient retention without leaving the application.
Target Audience
The solution is aimed at private aesthetic clinics, MedSpas, laser and weight‑loss centers, hair‑transplant practices, and other specialist providers offering injectable or cosmetic treatments.
Features
- Quinn AI medical scribe: real‑time speech‑to‑text conversion that creates structured EMR entries for chief complaints, exam findings, treatment plans, and follow‑up notes.
- Integrated online booking with payment processing and automated SMS reminders, supporting a global SMS delivery network.
- Seamless video appointment module compatible with major browsers (including Samsung) and linked directly to the patient record.
- Comprehensive EMR covering treatment logs, consent forms, secure document storage (download window extended to 30 days), and invoicing with GOÄ justification support for German clinics.
- Free CRM dashboard that aggregates appointment history, revenue, and patient interactions, with customizable branding and multi‑language UI.
- Built‑in compliance engine meeting HIPAA, GDPR, and PIPEDA requirements, including audit trails and role‑based access controls.
- Open API and Zapier integration for exporting data to external systems, analytics platforms, and accounting software.
- Mobile patient portal that allows clients to complete pre‑appointment questionnaires, view treatment summaries, and download attachments securely.