CheckIT Invoice is a drag‑and‑drop tool that automatically compares vendor invoices to the original quotes, flagging unit‑price, quantity, and extra‑charge discrepancies and quantifying their dollar impact. The engine extracts data from PDFs, images, or Excel files, then generates a ready‑to‑send dispute email with line‑item evidence, reducing a typical 45‑60 minute manual review to under five minutes.
Funding
Funding not disclosed
Founders
Product
Problem
Construction and other project-based companies often receive vendor invoices that differ from the agreed contract terms, leading to overpayments, missed savings, and time‑consuming manual reconciliations. Existing ERP, AP automation, and project management tools do not verify invoice line items against the original quotes, forcing staff to perform error‑prone, multi‑step checks.
Solution
CheckIT Invoice offers a no‑integration, drag‑and‑drop verification tool that automatically compares vendor invoices with contract quotes. Users upload PDFs, images, or Excel files, and the engine parses each line, flags unit‑price mismatches, quantity overages, unauthorized charges, arithmetic errors, and other discrepancies. For each flagged item, the system shows the exact dollar impact and source reference, then generates a one‑click dispute email with attached evidence. The workflow reduces invoice review from 45–60 minutes per document to under five minutes, enabling AP teams to catch errors before approval and recover overpayments.
Target Audience
Primary users are AP clerks, controllers, and bookkeepers in construction and related industries, as well as project managers and owners who need to ensure invoices match signed contracts.
Features
- Drag‑and‑drop interface supporting PDF, image, and Excel formats with no template or folder requirements
- AI‑driven line‑item parsing that identifies off‑contract unit prices, over‑billed quantities, missing charges, tax errors, and change‑order violations
- Real‑time dollar impact calculation and source citation for each discrepancy
- One‑click dispute email generation, including line‑item details and supporting evidence, editable before sending
- Audit‑trail logging of all flagged items and disputes for compliance and reporting
- Compatibility layer for major construction accounting systems (Sage, Foundation, Viewpoint, Plexxis, Procore, QuickBooks) without integration effort