Calitem is an AI-powered accounts payable automation platform that integrates with ERP systems to manage the full invoice lifecycle, from document reception through extraction, three-way matching, approvals, and journal entry preparation. The platform centralizes invoice intake from email, WhatsApp, Teams, Slack, and other channels into a single inbox, with AI extraction achieving 98% accuracy. It supports multi-entity workflows, cost-centre assignment, and automated journal entries with human review checkpoints.
Funding
Funding not disclosed
Founders
Product
Problem
Finance teams processing accounts payable manually face time-consuming data entry, error-prone invoice matching, and fragmented document intake across email, chat, and file repositories. This leads to delayed approvals, inaccurate journal entries, and high processing costs, particularly for organizations managing high invoice volumes across multiple legal entities.
Solution
Calitem is an AI platform that automates the entire accounts payable workflow, from document reception to journal entry preparation. The platform centralizes invoice intake from email, WhatsApp, Microsoft Teams, Slack, Google Drive, and custom APIs into a single inbox, automatically detecting duplicates before processing. Its AI pipeline uses OCR and large-language models to extract structured accounting data with 98% accuracy, then applies three-way matching against purchase orders and delivery notes to flag discrepancies. Calitem learns each organization's chart of accounts, cost centres, and historical classification decisions to propose categories and subaccounts for each invoice line. The platform includes a workflow builder for configurable approval rules, and outputs validated data as automatic journal entries directly into the connected ERP system.
Target Audience
Primary customers are finance teams and accounting firms in Spain and Europe that process high volumes of supplier invoices and need automated accounts payable workflows with ERP integration. The platform serves both small finance teams with a single legal entity and multi-entity organizations requiring custom integrations and cost-centre logic.
Features
- Multi-channel document reception via email, WhatsApp, Teams, Slack, Google Drive, and API with automatic duplicate detection
- AI-powered extraction using OCR and large-language models (Microsoft Azure Document Intelligence, OpenAI, Anthropic) achieving 98% accuracy with per-field confidence scores
- Three-way matching that compares invoices against purchase orders and delivery notes to identify quantity and price discrepancies
- Workflow builder with configurable approval rules that follow organizational hierarchy and multi-entity structures
- Automated accounting that learns chart of accounts, cost centres, and prior classification decisions to propose categories and subaccounts
- Advanced analytics dashboard with verified data from primary source documents, including reconciliation status tracking
- ERP integration via standard API with custom integration options for enterprise deployments